Travel Quote Builder — Branded PDFs in Minutes

What's in a MoonTrip quote

A MoonTrip quote is itemised by service type — flights, flight extras, hotels, land packages, transport, train, bus, visa, insurance, forex, activities, fooding, admissions — with one configurable line per item. Each line carries cost (what you pay the supplier), markup, GST treatment, and customer-facing description.

• •Branded cover page with logo, agency name, and customer name
• •Day-wise itinerary (optional) with images, themes, and inclusions/exclusions
• •Per-line price with markup applied; totals roll up automatically
• •Multiple traveller pricing (adult/child/infant)
• •Inclusions, exclusions, terms — fully editable templates
• •WhatsApp + email share with a tracking link

GST & TCS — auto-calculated

Travel-agency GST is the most error-prone part of an Indian quote. MoonTrip applies the right treatment per service line as the quote is built — no manual GST step, no calculator on the side.

• •State-wise CGST/SGST/IGST — the split is derived from the customer's place of supply (GSTIN state vs your registered state). Intra-state lines get CGST + SGST; inter-state lines get IGST. You pick the customer once; every line behaves correctly.
• •GST-mode selector per booking — Pure Agent (18% on service fee / commission only) vs Tour Operator (5% on gross under Rule 32(5), no ITC) vs Principal. MoonTrip surfaces the right default based on service type and lets you switch with one click.
• •Per-line slab advisory — the right slab pre-fills by service type (5% on Principal air, 18% on LCC service fees, 12%/18% on transport, 18% on activities, etc.) with the HSN/SAC code (996411 flights, 996311 hotels, ...). Editable when the deal demands it.
• •K3 GST on air tickets — base fare, YQ/YR, airport taxes, K3 — split cleanly so the customer invoice and the GSTR-1 export both tie out.
• •5% TCS on international packages — auto-applied under Section 206C(1G) when the booking is flagged international. Per-passenger LRS ₹7 lakh threshold tracked across the year.
• •GST off mode — agencies below the GST threshold can run the same quote builder with GST hidden; flip the toggle on the day you register, nothing breaks.

Full mechanics in the GST Compliance guide and a deep-dive on air-ticket GST here.

AI helps build it

Tara — MoonTrip's in-app AI co-pilot — sits inside the quote builder. You decide how much to hand off.

• •Full quote from one prompt — paste the customer's text, screenshot, or voice note ("5N Bali for 4 pax, mid-range, ex-DEL 12 Aug"), Tara drafts the whole quote with hotels, flights, transfers, per-line GST, and TCS if international. You review and send.
• •Partial — fill specific items — already typing the quote? Paste a PNR for the flight line, drop a DMC PDF for the hotels, or ask Tara to add a transport row from a voice note. Other lines stay untouched.
• •Confused? Ask Tara — "is this booking Pure Agent or Tour Operator?", "what GST slab applies to a railway ticket?", "should TCS apply on this Mauritius package?" — Tara answers in plain English, grounded in your tenant's actual rules.
• •Always a draft — Tara proposes, you confirm. Nothing posts to the customer or the ledger until you save.

See the full AI surface on the Tara page.

Multi-option quotes

Real customers ask for "Option A: 3-star, Option B: 4-star". MoonTrip lets you put multiple options in one quote with separate PDFs per option (or one combined PDF) — without duplicating the entire quote three times. The customer compares side-by-side and accepts the one they want.

Markups & margins

Markup logic mirrors how Indian agents actually price:

• •Per-service-type default markup (e.g., 15% on hotels, ₹500/pax on flights, 12% on land packages)
• •Per-line override when a specific deal needs a different number
• •Hidden markup model — net rate on the vendor side, gross on the customer side, with the markup sitting in its own ledger
• •Margin preview that shows estimated profit before you send

For the full mechanics of hidden markup and dual invoicing, see the hidden markup guide.

Sharing

Quotes are shared as branded PDF links — open in the browser, no download required. Customer opens the link; you get notified. WhatsApp is one click; the message body is pre-filled with the customer's name and the link.

Quote → Booking

When the customer accepts, one click converts the quote into a booking. Every line item carries over with its cost, markup, and GST treatment. The customer ledger gets debited, the booking goes into the operations queue, and the GST invoice is one more click away.

Speed

The fastest path from enquiry to sent quote is when the supplier already gave you a PDF. MoonTrip's AI vendor import (Pro plan) reads the DMC quote, populates hotels / flights / transport for the right dates, and you're editing — not typing. Two minutes from PDF upload to branded customer quote in the WhatsApp thread.