Itinerary Builder for Travel Agents

Direct answer

Three ways to create an itinerary

• •Quote → itinerary: Build the commercial quote first, then auto-populate a polished itinerary from the same services, dates, hotels, transport, activities, inclusions, and exclusions.
• •DMC quote → itinerary: Upload or paste a supplier quote and let Tara extract the day plan, hotels, transfers, activities, meals, notes, and package options into an itinerary draft.
• •Direct itinerary first: Tell Tara what you want — "5 nights Vietnam, Hanoi + Halong + Da Nang, premium family style" — and get an itinerary draft even before pricing is final.

Vendor quote to itinerary

This is the game-changer for B2B agencies and DMC-heavy workflows. Supplier PDFs are usually full of useful itinerary detail, but agents spend half an hour retyping it into a document. MoonTrip reads the DMC quote and turns it into structured quote and itinerary draft data. The agent reviews the content, then the local designer renders the final customer-facing itinerary.

• •Reads hotels, nights, city splits, transfers, activities, meals, inclusions, exclusions, and supplier notes
• •Uses your instruction as control: make it luxury, make it shorter, keep all hotels, remove shopping stops, add Jain meal notes, or rewrite in a family-friendly tone
• •Preserves the agent review step — every day, service, image, and note can be edited before sharing
• •Can also produce the quote from the same source, so a DMC PDF can become both commercial quote and itinerary draft with full control

Quote to itinerary

When the quote already exists, the itinerary does not start from a blank page. Hotels, transport, activities, flights, traveller count, dates, pricing options, inclusions, and terms are already structured. MoonTrip uses that quote data to build the customer-facing itinerary.

Direct itinerary first

Sometimes the fastest sales move is to show the trip before locking the price. Direct itinerary lets an agent create a polished day-wise plan from instructions, then build the formal quote later once the customer has reacted. This is useful for early-stage leads, premium trips, custom honeymoons, and group enquiries where the story sells before the spreadsheet.

What customers see

A MoonTrip itinerary opens as a branded web page — your agency logo, customer name, cover image, day-wise plan with photos, hotel and flight details, inclusions/exclusions, and a contact-the-agent button. Customers tap through on phones; the layout adapts. They can also download the PDF version with the same look.

Auto-picked destination photos

Tara reads the itinerary — cities, landmarks, activities — and suggests relevant photos from Wikimedia Commons and other open image sources on the internet. Day 2 in Udaipur gets a City Palace shot; Day 4 in Bali gets a Tegallalang rice terrace. You can swap any image you don't like, or upload your own — but you don't start with a blank page.

• •Day-by-day photo selection — matched to the destinations and activities Tara reads in the itinerary
• •Tara suggests destination photos from Wikimedia Commons and other supported sources; agents can review and replace images before publishing
• •Swap any image with one click — Tara suggests alternates, or you upload your own
• •Cover image picked from the headline destination of the trip

AI auto-population

AI auto-population can start from a DMC PDF, vendor quote, PNR, customer message, image, spreadsheet, or your own instruction. Tara fills the itinerary with hotels per day, flights between cities, transport, activities, inclusions, exclusions, and notes. You edit the bits that need agency touch; the final branded design is rendered locally.

• •Upload PDF, image, or Excel from your DMC, or paste a WhatsApp-style instruction
• •Hotels match to MoonTrip's hotel database (or get created on the fly)
• •Day-wise plans are reconstructed from the supplier's itinerary text
• •Flights pulled in from PNRs or vendor confirmations
• •Destination photos auto-picked from Wikimedia Commons + open image sources

Inclusions, exclusions, terms

Reusable templates for inclusions, exclusions, payment terms, and cancellation policy mean every itinerary doesn't have to be re-written from scratch. Templates support variables (customer name, travel dates, agency name) and render correctly per booking.

Sharing

Itineraries are shareable as a tappable web link (works on any phone, no install) or as a downloadable PDF. The link is the same surface as the quote — customers compare options, see the day-wise plan, and accept without leaving WhatsApp.

FAQ

Do I need a quote before making an itinerary? No. Quote to itinerary is the natural flow, but direct itinerary is also supported. You can create the quote later.

Can a DMC quote become both quote and itinerary? Yes. The same supplier PDF or pasted text can produce a quote draft and an auto-populated itinerary draft. The agent reviews both before sending anything.

Can I give Tara instructions while uploading the DMC quote? Yes. You can ask it to shorten, rewrite, change tone, keep or remove specific stops, add meal notes, or prepare a premium version.