Reusable Travel Datasets for Hotels, Activities, and Transport

Direct answer

What a dataset stores

A dataset is the wrapper around a destination catalogue. It stores the destination name, countries, cities, cover branding, PDF cover layout, and the reusable inventory linked to that destination.

• •Dataset name, countries, and cities covered
• •Cover image, title, subtitle, tagline, and layout for branded PDFs
• •Linked hotels via a reusable hotel master
• •Linked activities via reusable activity tickets and seasonal prices
• •Linked transport via reusable routes, transfers, passes, trains, buses, ferries, and cab products

Reusable hotels

Hotels live in a tenant-wide hotel master. A single hotel can be linked to multiple datasets: for example, one Dubai luxury property can appear in Dubai Premium, UAE Luxury, and MICE Dubai without creating three separate hotel records.

• •Edit the hotel name, address, maps link, photos, room types, meal plans, contact details, and notes once
• •Use the same hotel across multiple destination catalogues
• •Deactivate a hotel to hide it from new quotes while preserving historical quotes
• •Unlink a hotel from a dataset without deleting it from the master

Reusable activities

Activities use a parent-and-ticket model. The activity can be the experience, and the child tickets can be variants such as standard entry, fast pass, combo ticket, adult/child pricing, or seasonal rates.

• •Reuse the same activity across several datasets
• •Keep parent inclusions, descriptions, cancellation rules, and photos in one place
• •Maintain ticket-level prices for adult, child, senior, and infant tiers
• •Support seasonal prices for peak dates without duplicating the activity

Reusable transport

Transport records cover airport transfers, private cars, local disposal packages, trains, buses, ferries, rail passes, metro passes, airport express products, and multi-leg combo tickets. A route or pass can be linked to one or many datasets.

• •Reusable transfer routes and vehicle variants
• •Reusable train, bus, ferry, and pass products
• •Foreign-currency prices with INR equivalent for agent context
• •Dataset links through the same reusable master model as hotels and activities

Quick Add

When you are building a dataset and do not want to complete a full hotel, activity, or transport record yet, Quick Add creates a lightweight placeholder and links it to the dataset. Later, the team can enrich it with photos, pricing, ticket variants, vehicle variants, terms, and notes.

Where datasets show up

Datasets show up when agents build quotes and itineraries. A quote can pull hotel stays, activity tickets, and transport rows from the destination dataset, stamp the source dataset on each line, and keep the customer-facing PDF consistent with that destination's brand.

• •Quote Builder: pick destination-backed hotels, activities, and transport faster
• •Itinerary Builder: reuse destination photos, descriptions, and structured service content
• •PDF presentation: dataset cover branding applies to the destination package
• •Operations: dataset-sourced rows still carry service costs and vendor context into the booking flow

FAQ

Can the same hotel be in multiple datasets?

Yes. That is the main benefit. A hotel is edited once in the hotel master and can be linked to many datasets.

Can activities and transport be reused too?

Yes. Datasets are not hotel-only. Activities and transport records use the same reusable linking idea, so destination catalogues can carry a complete selling inventory.

Does deleting a dataset delete the hotels inside?

No. Deleting or unlinking a dataset removes the relationship, not the master hotel, activity, or transport record.

Is this useful for small agencies?

Yes. Even a small agency usually repeats the same Dubai hotels, Bali activities, or airport transfers across many leads. Datasets reduce repeat typing and keep the data clean.