How to Turn a B2B (DMC) Vendor Quote into a Branded Itinerary in 2 Minutes

The "Re-Typing Tax" Every Travel Agent Pays

A DMC (Destination Management Company) is a B2B wholesale travel company that packages local hotel, transport, and sightseeing services at net rates for travel agents to resell. Most Indian travel agents act as intermediaries — they receive a quote from a DMC, a B2B wholesaler, or a hotel consolidator and need to pass it to the end traveler in a professional format.

Here's what that typically looks like:

• •Vendor sends a PDF or WhatsApp message with hotel names, flight times, and a day-wise plan
• •Agent opens Word, Canva, or an Excel template
• •Manually re-types every hotel name, room type, meal plan, and check-in date
• •Copies flight details and transfer information line by line
• •Adds markup using a calculator, then formats the final price
• •Designs the itinerary to look professional — adds images, adjusts fonts, aligns columns
• •Creates a separate invoice in another tool

MoonTrip

Manual Process✕Open vendor PDF on phone✕Re-type hotel names in Word✕Copy flight times manually✕Add markup with calculator✕Design itinerary in Canva

With MoonTrip✓Paste or upload vendor quote✓AI extracts all line items✓Select customer, auto-fill✓One-click markup application✓Branded itinerary + invoice instant

The MoonTrip Way: Intelligent B2B Mapping

MoonTrip eliminates the re-typing work entirely. Instead of manually copying vendor data, you use our AI-powered Import Logic to convert any B2B quote into a branded, editable quote in under 2 minutes.

MoonTrip

Step 1Paste or Upload Vendor QuoteWhatsApp PDF, email text, or image

Step 2AI Extracts All DetailsHotels, flights, transfers, sightseeing, day-wise plan

Step 3Select Customer + Apply MarkupCustomer details auto-filled, net-to-gross pricing

Branded QuoteYour logo, your colors

GST Invoice100% compliant

ItineraryPhoto-rich, editable

Step 1: Smart Input Capture

Simply paste the raw text or upload the file received from your B2B partner. MoonTrip accepts:

• •Text paste: Copy from WhatsApp, email, or any document and paste directly
• •PDF upload: Upload the vendor's quote PDF — AI reads and extracts the content
• •Image upload: Take a photo of a printed quote or screenshot — OCR extracts the text

The AI engine automatically identifies:

• •Hotel names, star ratings, room types, and meal plans (CP/MAP/AP)
• •Flight segments with airline, flight number, timing, and class
• •Transfer and cab details (airport pickups, inter-city, sightseeing)
• •Day-wise itinerary plans with activities and descriptions
• •Pricing breakdowns — per person, per room, per night

Step 2: Select Customer — Details Auto-Fill

Once the vendor data is extracted, select your customer from the existing database. MoonTrip auto-fills:

• •Customer name and contact details — phone, email, address
• •GSTIN — for B2B invoicing with correct CGST/SGST or IGST split
• •Billing preferences — Pure Agent or Principal model
• •Advance balance — if the customer has existing credit, it's shown automatically

Step 3: Instant Branding — Your Logo, Not Theirs

MoonTrip doesn't just copy the vendor's text — it replaces the vendor's identity with yours:

• •Agency logo and colors — every quote and itinerary carries your branding
• •Vendor branding stripped — the DMC's name, logo, and contact details are removed
• •Contact details — your agency's phone, email, and address appear on every document
• •Professional formatting — clean typography, consistent layouts, proper spacing

Step 4: One-Click Markup Application

Add your margin without revealing the vendor's net rate to the customer:

The customer's quote shows the selling price. The Internal EXT Invoice tracks the actual vendor cost, markup, and net profit — visible only to your agency. Both invoices are 100% GST-compliant.

What Gets Generated — Simultaneously

From a single vendor quote import, MoonTrip generates three documents at once — all editable before you share them:

1. Branded Customer Quote

• •Your agency's logo and branding
• •Customer-facing prices (with your markup built in)
• •Day-wise itinerary summary
• •Terms and conditions
• •Shareable via WhatsApp, email, or as a PDF download

2. GST-Compliant Invoice

• •Correct HSN/SAC codes (996311 hotel, 996411 flights, 996422 cabs)
• •CGST/SGST or IGST split based on customer GSTIN
• •Pure Agent or Principal billing — your choice per quote
• •Processing fee and GST calculated automatically
• •GSTR-1 and GSTR-3B ready

3. Photo-Rich Itinerary

• •Day-wise plan with activity descriptions
• •Hotel details with room types and meal plans
• •Flight and transfer information
• •Editable — add, remove, or reorder any section before sharing
• •Professional PDF layout with your agency branding

After Import: Edit, Customize, and Share

The auto-populated quote is a starting point, not a final document. After import, you can:

• •Edit any line item — change hotel names, adjust pricing, modify descriptions
• •Add services — include activities, meals, or services that weren't in the vendor quote
• •Remove items — drop services the customer doesn't need
• •Adjust the itinerary — reorder days, add notes, customize the travel plan
• •Change billing model — switch between Pure Agent and Principal with one toggle
• •Apply discounts or commissions — adjusts GST calculations automatically

Smart Settlements After Booking

Once the customer confirms and the quote becomes a booking, MoonTrip's settlement features kick in:

• •Pending Payment Tracking: Monitor who owes what, with automated WhatsApp and email reminders
• •Customer Advance Application: If the customer has existing credit from a previous trip or cancellation, it's auto-applied
• •Ledger Reconciliation: Every payment, advance, and refund tracked in a per-customer ledger with running balances
• •Dual Invoice Generation: Customer-facing invoice + Internal margin invoice generated together, keeping markups private

Why Speed Is Your Best Sales Tool

In the travel industry, the agent who replies first usually wins the booking. When a customer is comparing quotes from 3 different agencies, the first one to send a professional, branded itinerary with clear pricing has a massive advantage.